Executive Meeting Called to order at 4:30 pm by Chris Doran
Present at Meeting:
Chris Doran, President
John Howsden, Vice President
Marty DeMartini, Board Member
Adam Robertson, Secretary
Various upcoming topics discussed
Chris has been researching an account to possibly deposit Rocky Road funds into in order to gain higher interest rates
Marty has suggested using DRM for small road projects
The board agrees that the website should have a Culvert and Easement application. We will adopt some of the wording from Circle X CSD website with their permission
Chris would like a link to Zone Haven on the website
A sign has been ordered for the corner of Little John/Quiver. John will install the sign
Adam will stop by the county office to find out exact term dates for all Rocky Road Board Members
Meeting adjourned at 5:30pm
Open Meeting Called to order at 6:05pm by Chris Doran
Present at Meeting:
Chris Doran, President
John Howsden, Vice President
Marty DeMartini
Pat Toepel
Adam Robertson, Secretary
Nominate Patrick Toepel as new board member and swear in Marty and Pat
Chris made a motion to nominate Pat Toepel as a Board Member
John seconded the motion
All vote in favor 3/0
Patrick Toepel and Marty Demartini were both sworn in by Chris Doran
Old Business
February Minutes approval
Chris made a motion to approve the February 2023 Board Meeting Minutes
John seconded the motion
All vote in favor 5/0
Financials
$49,756.45 savings
$268,605 checking
$470,320.64 money market
Yearly Audit
Larry Bain has been hired to complete the audit for 2019, 2020, 2021 and 2022.
Paperwork has been sent to Larry and the work has started
Signs and Paving Update
the stop signs and pothole work has been completed
Board Training
Chris, John and Adam have completed Ethics and Sexual Harassment Prevention training courses
Copper Fire Department Update
Chris has contacted the Copper Fire Department about inspecting the Rocky Road areas for fire safety
Open Forum #1
A member commented that the new stop signs are much more visible than the old one
A member mentioned that the speed-limit sign on Cheyenne and Copper Cove is missing
New Business
AB 557
Chris made a motion that the Rocky Road Board is in support of AB 557 extension
John seconded the motion
All voted in favor 5/0
Online Banking
Chris and John have been working towards an online account for banking. The process should be completed soon
Approval of new Treasurer
Chris made a motion to approve Pat Toepel as the new Rocky Road Treasurer
California CLASS is a Joint Powers Authority investment pool that provides public agencies the opportunity to invest funds on a cooperative basis in rated pools that are managed in accordance with state law with the primary objectives of offering Participants maximum safety, daily and next-day liquidity, and optimized returns.
Chris made a motion to pursue adding funds to CLASS
Pat seconds the motion
All vote in favor 5/0
Board Progress and Updates
Audits are overdue but are being worked on to bring the Rocky Road District into compliance
Weed Abatement has been completed
Signs and potholes have been worked on
Open Forum #2
A member brought up that investing Rocky Road money would take funds away from projects that need to be completed
Chris replied that some money should be set aside for emergency funds, but understands that the money is meant to be distributed for projects
A member asked if it would be possible to secure some state funds for future projects
A member suggested having an assessment and engineering plan done for road improvements
A member suggested using some of the asphalt crumbles piled alongside Copper Cove Drive to reinforce some of the roads in Rocky Road district
A discussion ensued about road work and improvements