A Rocky Road resident gave a detailed description of problems he is having with cracks developing in his driveway. He contacted CCWD to report a leak. Although a repair has been done by CCWD, they referred the resident to Rocky Road to ask about the road impacting his driveway. After a lengthy discussion he was advised to contact CCWD.
Approval of July 13 meeting minutes
Chris made a motion to approve the minutes. John seconded the motion. Unanimously approved.
Approval of special meeting minutes from 8/7/23
Chris made a motion to approve the minutes. Pat seconded. Unanimously approved.
Financial Report
Treasurer Pat Toepel presented the report:
Checking - $21,999.78
Money Market – 595,601.44
Savings – 236,384.40
Total - $853,985.62
Pat stated that 2 of the 3 accounts are now online which will make monitoring and tracking simpler.
Unfinished Business – none
New Business
Insurance Coverage – SDRMA is the new company for all RRCSD policies.
Easement/HOA - Chris introduced the topic as an issue about jurisdiction over the trails regarding easements. He asked Rebecca, the HOA General Manager, to speak about this. She has created a letter to memorialize the results of research into whose responsibility it is to respond to issues on trails and the easements. The HOA is responsible for the trails and does not need to contact Rocky Road to work on the trail easements. She will send the letter to Rocky Road so future generations won’t need to re-research this issue.
Striping
Chris made a motion that Marty take the lead on striping. Pat seconded. Motion approved unanimously. Marty will work with Steve Palmer and update the Board. So far, he conveyed to Steve that the Board is concerned with the safety provided by striping and considers it a priority. Steve created a matrix to compare the cost of striping arterials to striping the entire road system
Chris made a motion to stripe all roads versus arterials only. Pat seconded. Motion carried unanimously.
Engineering Report and Pavement Condition Index Report – Steve is gathering proposals from engineering companies that provide these services and will be providing updates soon.
RRCSD Enforcement – There are a few places that residents park on RRCSD easements regularly. If complaints are made about this the RRCSD can send a letter explaining that encroachment is not allowed. Most of the enforcement has fallen to John. He recommends maintaining a complaint driven enforcement rather than proactive enforcement.
Drainage Issues – Marty sent DRM a list of 4 known drainage problem areas and is waiting to hear back on estimates.
Culvert Cleaning – Marty is creating a map of culvert locations and is asking for estimates for inspection. So far there are 127 locations. There was a discussion of providing information about culvert cleaning on the website and encouraging property owners to clean out their culverts prior to the rainy season.
Road Repairs – Marty has asked DRM to provide estimates for 3806 sq.ft. of repairs at 4 locations (Chief,Yana,Salmon Court,Quiver).
GM Duties – there was a discussion about what Steve Palmer will do and what John, as acting GM, has been doing. Questions arose about who should oversee, inspect, and verify contractor work.
Board Member tasks – move to another meeting
Tree Service Prevailing Wage – A question surfaced about whether Nate’s Tree Service was paying prevailing wages on work done for Rocky Road. They have been contacted about the question and notified that prevailing wage is required on District Work.
Priorities – John drew a matrix format for placing tasks in Urgent, Non-urgent, Important, and Not Important categories. The Board all agreed that this is a useful tool and want to use it going forward. At this meeting it was determined that striping, road repairs, and the engineering report are important and urgent. Culvert cleaning was considered important and not urgent.
Public Comment
A member suggested that at the beginning of each meeting an overview of the agenda be presented, and a description of where public comment is located on the agenda and to make sure that agendas are available for attendees, and they are handed out.
Adjournment - 7:45 p.m.
prior to adjournment there was a discussion between two board members about an ongoing dispute regarding a request for information. One board member asked repeatedly for copies of 3 documents that had been referenced in a meeting long ago – possibly March. The documents were not provided. It was agreed that the documents would be provided by Friday, August 18th.