President John Howsden called the meeting to order at 6 p.m.
Roll Call- John Howsden, Mark Anderson, and Curt Simmons present
Also attending – Steve Palmer- General Manager Consultant for the District
Gretchen Olsen – volunteer note taker
Officer’s Reports:
President John Howsden will be covered by the agenda items.
Treasurer Curt Simmons provided the bank statement information.
Secretary Mark Anderson reported that the encroachment permit process is goingsmoothly and there is good compliance.
Public Announcements: None
Unfinished business: None
New Business:
Open discussion with Steve Palmer on the possibility of including the winter’s emergency road damage repairs into the Micro-Surfacing project for 2024, and a vote to do so allowing the funds set aside to be merged with the Micro-Surfacing project budget.
The discussion was about adding $60 thousand for this years’ potholes to the existing $500 thousand for the Micro-Surfacing project budget.
Steve is looking for a person to help with project inspections and with the bid walk. Steve will continue to look for an experienced project inspector and Curt and Mark offered to help as needed.
Steve proposed adding some alternates to the bid to give the Board flexibility, particularly if the bids come in high. The areas to consider for bid alternates are Beaver Court, Choctaw above Canoe,Sawmill, and Mohawk.
Approve the plans and specifications of the 2024 Micro-Surfacing Project and authorize advertising for bids.
Mark made a motion to approve the 2024 Micro-Surfacing Project, not to exceed $650,000, with the addition of 12 winter damage spots, and Canoe St. Notations, and inclusion of shoulder backing specifications. Curt Seconded. The motion carried unanimously.
Progress report on hiring Adam Robertson for IT support.
Mark will talk to Adam and ask for estimated costs to maintain the website and other tech issues.
Resolving a claim by a driver who broke his side view mirror while driving down Black Creek Drive.
John will talk to the complainant. John spoke to the insurance company, and they will deny the claim. The trees around the area have been trimmed now.
Approve $3500 worth of tree services for the District.
Curt made a motion to approve up to $3500 for tree trimming for the district. Mark seconded. Motion passed unanimously.
2024/2025 budget.
Steve sent a Google Doc budget example. Curt provided some budget adjustments. Gretchen asked the Board to consider purchasing Office 365 for the District’s use. Voted and approved.