Minutes for April 2022
Meeting called to order by Sheldon 4/14/2022 at 6:07pm
President’s comments:
- Sheldon: The Rocky Road CSD Board has been in suspension from June 2020 due to prior Board members resigning.
Director’s comments:
- Adam: A basic RRCSD Website has been created. A $50 domain fee for one year has been paid. The Board member email address’s to be managed by the RRCSD board will be established next. An email management software such as Zoho should be considered, for $1.25/person per month.
- Todd: (nothing to add).
- Michael: has created an email for RRCSD.
- Ken: (nothing to add).
- Sheldon: Open discussion from the members during the meeting is OK, except at times when a board vote is in progress.
Open Forum:
Member comments, issues and/or complaints:
- A member has located erosion, approx. 4ft. Deep, near 2762/2700 Canoe Street
Prior minutes review for March 10, 2022:
- Michael: motion to accept, Adam: seconded
- Vote: 5-0 Yes
Financial Report
- Sheldon: the RRCSD Account balance is $616,295.40. Pending liabilities, road vegatation sprayng debit is pending. As new board members are being selected, the existing RRCSD account at Umpquoa Bank will need to be updated/ notified of the new Board officers authorization to sign on the account).
Tree Committee report
- John Howsden: approx. 1 mile of roadway along Canoe St. has been worked and made safe with edge of road trimming.
- Sheldon requested trimming work be suspended for now, until a work plan can be established.
- The Tree Committee can continue field assessments of what trim work is needed in the future ie. Marking a Map.
- A work plan will be established sometime in the future prior to starting work.
New Business:
- Selection of Board Members: (Board Officer Selections submitted):
- Sheldon Toso, Presedent
- Todd VanderBosch, Vic Presedent
- Ken Cox, Secretary/Treasurer
- Adam Robertson, Board Member at-large
- Michael Daniels, Board Member at-large
- Todd: motion to accept appointments, Michael seconded.
- Vote: 5/0 Yes
- Resolution for bank signatures:
- Sheldon: Officers Todd and Ken to contact Umpqua Bank upon Sheldon notifying bank of RRCSD officer changes,
- Sheldon account signature is currently on file.
- Purchase/rental of pole saw
- proposal options, rent at $63/day, or buy for $400.
- A decision to be tabled for now, until a work plan is established.
Old Business
- Web site update
- We will take photos of each board member for the website. Wear solid colors with no logos.
- Each board member should write a short bio to go next to their photo. A few lines will be sufficient.
- Discuss email account op=ons:
- Adam: zoho or thunderbird ?
- $15+/- /month for the team, An email app service would be beneficial.
- QuickBooks and Accounting
- Board discussion: to be reviewed further upon selection of a Rocky Road Manager and/or Secretary.
- Employee, or contractor position? Prior positions held circa 2017 manager $18K, secretary $13K. What can be done currently with this level of monies, including workers comp etc.?
- Contact other Calaveras CSD’s to benchmark and determine options.
- Insurance
- Board discussion: RRCSD currently does not have a policy, Ken to contact County of Calaveras Counsel to dtermine what is required in regards to a policy, is general liabilities insurance required
- Road-side spraying (completed 3/24/22)
- Todd: Motion to pay spray contract bill $7000
- Adam seconded
- Vote: 5/0 Yes
- Hiring of Manager and/or Office Administrator
- Board discussion: hiring contract person. A work scope, job outline, will need to be created prior to the selection. Needed: Contact other CSD’s and CSA’s for review and benchmarking. Contact LAFCo for training and review information before moving forward with filling position.
- Ken to begin the process for hiring of a RRCSD manager position.
- Adam: Motion to accept proposal
- Todd seconded
- Vote: 5/0 Yes
- Inventory list
- list reviewed, cones, placards etc.
- items being stored temporarily at Sheldon’s barn.
- Sheldon: A new storage facility will need to be found
- Member Encroachment Request
- Sheldon: 1822 Hoya Ct. a secondary driveway encroachment request off Cheyenne Rd. for mowing and vegationtion clearing access.
- Ken: motion to approve
- Todd seconded
- Vote: 4/0 Yes, 1 abstain