Minutes for April 2023
Revision Notes: On July 30th these minutes were revised to reflect a discussion and vote that was made about meeting with Sinclair.The meeting was called to order at 6:00pm by Chris Doran
Present at Meeting:
- Chris Doran, President
- John Howsden, Vice President
- Marty DeMartini, Board Member
- Pat Toepel, Treasurer
- Adam Robertson, Secretary
Minutes of the March Board Meeting were approved with no changes.
- Chris made a motion to approve the March Minutes
- John seconded the motion
- All voted in favor 5/0
Financial Report
- Treasurer Pat Toepel presented the financial report’s current balance as $789,347.
- Pat is in the process of converting to online banking. This will be primarily for receiving tax revenues from the County electronically rather than USPS mail. It is not planned to handle regular business transactions.
- Public Funds investment options are being explored because District funds are not eligible for ordinary investment.
Old Business
Yearly Audit
- L. Bain Audit – Rocky Road audits have not been done since 2018 which means the District is out of compliance with State Controller requirements. The District is working with Larry Bain to complete the missing audits and to complete the current year’s audit. Work is progressing well, and compliance is expected by June of 2023.
Signs and Paving Update
- The first set of missing stop signs have been ordered, received, and installed. District members have been communicating about signs missing and are added to the list. Some potholes have been patchedand plans are being made for more repairs.
Board Training Update
- Board members are taking training on the Brown Act (Open MeetingsAct), Emergency Preparedness, Cybercrime, and Sexual Harassment Prevention.
Copper Fire Department Update
- Rocky Road met with Copperopolis Fire to discuss how best to partner with them to improve fire protection in the District.
- Fire Hydrant access is being addressed and hydrant flushing/testing is scheduled.
Open Forum #1
- Question asked about whether our improved fire protection will make us eligible for funding – grants?
- Exploring grant options is being discussed by the Board but not yet assigned or scheduled.
New Business
Sinclair
- A discussion took place regarding whether or not RockyRoad was under contract with Sinclair. Chris mentioned John had an email from Sinclair stating we did not have a signed contract.
- Chris made a motion that we have a meeting with Sinclair
- John seconded the motion
- Vote was 4/1 with Marty voting against
Wood Chip Program
- The Calaveras Foothills Firesafe Council has a door-to-door chipping program available to residents
- The flyer will be posted on the Rocky Road website.
- The Council phone number is 209-728-8785 and email is - info@calaverasfiresafecouncil.org
Tree trimming
- Nate's Tree Services submitted an estimate for $2950/day for 3 days.\
- Chris made a motion to approve the payment to Nate's Tree Services
- John seconded the motion
- All vote in favor 5/0
Printer Purchase
- A motion to purchase a printer was made and approved - $114.00
Mailing Costs
- A motion to pay for mailing costs was made and approved - $20.25
Email Account Expenses
- A motion to pay for email account expenses was made and approved - $90
Board Deliverables
Since the last board meeting the following items are completed
- Signs ordered
- Treasurer set up with bank
- Roadside weeds re-sprayed
- Hydrant testing
- Permit forms on website
- Wood chip program information