Mark made a motion to approve the March minutes. Curt seconded. Approved unanimously.
Officer Reports:
President John Howsden announced that Marty DeMartini resigned. Marty asked that aletter he sent be read aloud at the meeting. John did so. The letter stated that in Marty’s opinion there should not be a ban or a feeon heavy trucks using the district roads.
Treasurer Curt Simmons reported that there was $6000.00 in checking and $764,715.88in the Public Funds Money Market. Credit Cards should be ready within a few days. There are no outstanding invoices.
Curt reported on agenda item 6 about reaching out to the County to coordinate roadproject contracts. He has not had a return call from the County Roads department, so he reached out to our County Supervisor.
Steve Palmer, the District's General Manager Consultant attended this evening andaddressed several of the agenda items. He previously emailed a PowerPoint presentation to the Board which he presented at themeeting. The focus of the presentation and discussion was to agree on the budget amounts for road repairs and maintenance identified in theAMS report. There was lengthy discussion about the appropriate amount for reserves, pothole repair, and planned maintenance.
The district typically receives about $200,000 in annual revenue. Currently thereis a buildup of about $700,000 because of disruption in district activities related to director resignations. The annual basicoperating expenses are approximately $40,000.
The consensusbudget was:
$100,000 – reserve
$144,000 – repairs
$600,000 – 5-year pavement management program project work.
Steve willprepare the bid for the contracting of the project work. He expects it to take 2 to 3 weeks to prepare.
Other items thatSteve will advise the district on:
Sequential emergency declarations for road repair
Contract for tech services with Adam Robertson
Adopting Uniform Public Construction Cost Accounts
Steve remindedthe directors to take their required training and referred them to the CSDA resources.
Steve departedand the meeting continued with Agenda Item 5
5. Adopting 2023 budget
Marty prepared a budget for 2023 that the board has considered over the last fewmonths.
Mark made a motion to approve the 2023 budget. Curt seconded. Approvedunanimously.
John reminded the board that the 2024 budget will be on an upcoming agenda.
7. Contacting County for board member replacements.
John explained that a resolution needs to be passed if the district wants to continue tocoordinate with County elections for board member replacements as terms expire. There is considerable expense to hold individualdistrict elections.
John read resolution 2024-01 Calling General District Elections
Curt made a motion to approve the resolution. Mark seconded. Approvedunanimously.
8. Meeting every two weeks.
Special meetings may need to be held over the next several months as time-sensitive business regarding contractingarises.
9. Truck damage to roads
discussed earlier in response to Marty’s letter.
10. California Form 700 Conflict of Financial Interest
John conferred with the County and learned that the district can administer thisrequirement. Forms will be completed by directors annually and kept in the files.
11. Financial Transition Report from California State Controller
Larry Bain is handling this report. Curt says there is no invoice from Larryyet. John explained that typically the invoice is sent after the audit is completed.
12. Required Training– Ethics, Brown Act, Sexual Harassment Prevention.
Discussed 2. Required Training earlier per Steve Palmer’s reminder.
13. Conflict of Interest Code for County
John is preparing this item and will bring it back to the board for action in the future.