Sheldon stated Rocky Road Community Service District directors Gary, John and Curt complete the Application for Special District and City Appointments form per county election cycle requirements.
Kyle Cearlwy, Beaver Rd/Beaver Ct (3118) reported a fence right-of-way infraction to be added to September session new business. In the interim, Sheldon will answer with letter(s) to party members.
Public Comment/Open Forum:
Conny DeLuca at 1677 Signal Hill was present to alert pedestrian safety concerns from automobile traffic diverting into oncoming lane to avoid poor road conditions. Board received her description and directed her to alert County’s Public Works as Signal Hill is their jurisdiction and cannot be remedied by Rocky Road Community Service District.
Pascual Hernandez 1547 Mono Ct was present for the meeting and noted the need for road striping on Choctaw and other repaired roads and noted there’s been a lengthy time from when the road repairs were completed and still lacking the road striping and/or fog lines. Board members received and acknowledged the presentation and noted members will be volunteering their time to perform general striping work to save on spending with expectations to complete all striping by 2027.
Approval of Agenda
DISCUSSION:
Agenda items in accordance with Rocky Road Board process.
MOTION: Sheldon motioned to approve the agenda for this meeting.
MOTION SECONDED: Gary
DISCUSSION: Prior
VOTE: Passed 4/0.
Approval of Previous Meeting Minutes:
DISCUSSION: Review and approval of previous minutes in accordance with Rocky Road Board process.Gary updated the financials within our July minutes and verified with Sheldon.
MOTION: Gary motioned to approve the minutes.
MOTION SECONDED: Mark
DISCUSSION: Prior
VOTE: Passed 4/0.
Officer’s Reports:
Curt Simmons, Treasurer:
Financials, Umpqua Bank
Public Funds Checking: $7,043.16
Money Market: $118,529.17
Interest income: $218.10
Curt confirmed that Rocky Road Community Service District has a healthy cash buffer for the remaining calendar year with most of our funds spent. Curt noted that he paid for striping/fog line paint from his own personal account and an update of the signs and poles installed; we will add the $317.62 reimbursement to next month’s agenda and will install one remaining sign from the July project. Legends Lane is clear and has visibility as Nate’s Tree Service has completed the project.
Gary Arneson, Secretary:
Special thank you to Mark for quickly addressing the tree falling into the road at Cheyenne between Salmon Road and Choctaw Road. Within the hour from reporting, he was onsite with chain saw and cleared roadway with Curt assisting, Nate’s Tree Service removed the tree and cut branches on our right of way as the tree was deemed dead.
Mark Andersen, Director:
County sent tax roll refresh lot report, and Mark will review and cross-reference and supply an Excel data file to Sheldon for review.
Sheldon Toso, Director:
Sheldon thanked members for helping him install the signs and signposts, Curt had volunteered additional time in the field to get the various signage completed while one member was out on vacation.
Unfinished Business
1. AGENDA ITEM: Status on repairs to Cheyenne Road approved in July (Mark).
DISCUSSION: Mark confirmed all Three (3) phases completed including the final 372 linear feet of southbound Cheyenne Road. We discussed performing some of the white fog line striping ourselves. Coordinating volunteering activities to accomplish and action or vote needed, deferring and carrying over installation of reflectors and striping to subsequent meetings.
2. AGENDA ITEM: Future look into road repairs (Mark).
DISCUSSION: Mark noted that we’ve exhausted most funds for road repairs as we’ve accomplished a great deal of repairs and maintenance, any future repairs this year would be already planned work and any emergency repairs which can be funded from our reserves. No action taken, no vote required.
3. AGENDA ITEM: Status on Signs and posts at Pinion/Quill, Quill/Feather, Cheyenne/Salmon (Curt).
DISCUSSION: Curt noted one more sign to be ordered and installed and the signs and posts have been installed and project nearly completed. No action taken, no vote required.
4. AGENDA ITEM: Bus stop work at Cheyenne Road and Copper Cove Drive.
DISCUSSION: Curt noted that we’ve haven’t had any complaints or negative member outreach and bus stop parking/loading zone grading completed in time for school year and Board unanimously agrees the project was a clear asset to the community. No vote/action taken, completed.
New Business:
1. AGENDA ITEM: Invoice from Adam Robertson for IT services Cost $105.00 (Curt).
DISCUSSION: We have discussed this as a necessary cost for IT administration services.
DISCUSSION: Sheldon highlighted pertinent takeaways from the original 80+ page Pavement Management Survey Report (1/31/2023) that was provided to Rocky Road Community Service District. We used this data to inform our decisions factoring in the lifespan expectation of the road segments and further illustrates the trade-offs we must make to fund the most critical replacement, repair and maintenance within the sixteen (16) miles of roads. No vote/action taken, topic carried over for continued discussion.
3. AGENDA ITEM: Correspondence with County Supervisor for help and guidance (Sheldon).
DISCUSSION: We heard back from Amanda Folendorf (our District 4 County Supervisor) and she noted that the county ‘is unfortunately not in a position’ to take on our additional road repair costs in Rocky Road district. Offered guidance to consider a hearing for proposed increases aligning with Proposition 218 policy. Carrying over to subsequent meetings for ongoing discussions about annual funding and expenditures.
4. AGENDA ITEM: Large tree section down on Cheyenne Road near Salmon (Gary/Curt)
DISCUSSION: Tree within right-a-way and disposition of firewood. Nate’s Tree Service has removed the fallen (rotted) tree within our right-of-way on Cheyenne near So. Salmon Road. There are 6 large trunk stumps to be removed, and Mark and Curt will use tractor and trailer to remove them from property. No vote/action taken will be completed by the next meeting in September.