DISCUSSION: Agenda items in accordance with Rocky Road Board process and one more agenda item added due to emergency attention required. John brought the herbicide district roadside spraying topic as we’ve been discussing in past meetings, we decided to vote to add to the agenda for this session due to critical time constraints given the recent storms a narrowing window of opportunity for treatment. We are discussing securing the contractor and the ability to inform the residents for any opt-out requests in a timely manner. Goal is to apply herbicide in February or March at the latest (see New Business agenda item #4 below).
MOTION: Sheldon motioned to approve the agenda addition for this meeting.
MOTION SECONDED: Gary seconded the motion.
DISCUSSION: Prior
VOTE: Unanimous 3/0.
Approval of Previous Meeting Minutes:
Already completed before holiday season.
Officer’s Reports
President: John Howsden
John is overseeing financials for Curt while he’s out of the office and will offer the Treasury Report. Noted credit card payment of $74.57 for materials for stop sign reinstall on Salmon Road and Sawmill street sign.
Director/Treasurer:
Financials, Umpqua Bank
Public Funds Checking: $362.89
Money Market: $26,466.39
Director: Sheldon Toso
Sheldon proposed for our next Board meeting agenda we add the topic of modifying the cadence of our monthly CSD Board meeting to consider bi monthly or quarterly
He also stated his aversion for having the Board taking up opinions on political-based topics.
Director/Secretary: Gary Arneson
Mentioned given the heavy rains from recent storms has likely created some roadway new or worsening existing potholes. Will be looking to identify and report any problem areas. The previously fixed water leak on Salmon Court has been leaking again, Curt had reported as well as myself.
Unfinished Business
AGENDA ITEM: Previously carried over district herbicide roadside spraying - See New Business agenda item #4.
New Business
AGENDA ITEM: Issuing stick on notices for parking vehicle infractions on District right of way before towing them.
DISCUSSION: We decided to carry over this to next meeting to discuss the right of way vehicle parking/abandoning infractions and how we will notify owners in violation. We discussed the right of way to be line of sight from property pin-to-pin and will be taking up on our next meeting to discuss best approach.
MOTION: To carry over to next meeting by Sheldon.
MOTION SECONDED: John.
DISCUSSION: Prior
VOTE: 3/0
AGENDA ITEM: Repaired stop sign post on Salmon Road.
DISCUSSION: Storm caused felled trees to damage stop sign and Curt was instrumental in repair and removal of concrete with John and Gary onsite for partial assist. New concrete poured and stop sign now set and secured with neighbor having cleared the downed tree branches and vegetation.
MOTION: Concluded and can remove from any further action by John
MOTION SECONDED: Gary as has seen the sign post fix.
DISCUSSION: Prior
VOTE: Unanimous 3/0
AGENDA ITEM: Correct street sign. Replacement of the street sign on Saw Mill to one word, “Sawmill”.
DISCUSSION: Given vacations, we’re carrying over to confirm that new spelling and sign has been completed, will move to next meeting to revisit for install and conclusion.
MOTION: Carry over to next meeting by John
MOTION SECONDED: Sheldon.
DISCUSSION: Prior
VOTE: Unanimous 3/0
AGENDA ITEM: Roadside herbicide spraying
DISCUSSION: Added to this meeting’s agenda as justified by emergency powers entitled under CSD purview. Due to the recent heavy rainstorms, it’s imperative that we expedite securing a contractor and provide ample notice to our residents for their ability to opt out of spraying in front of their property. Mark and Gary will execute together and secure a contract with a roadside spraying contractor and create signage to inform the residents in our district. We agreed that roadside spraying needs to be completed no later than March and ideally in coordination with timing of rainfall. We will also consult with other Board members during the interim to have their input relating to form, fit and function of roadside signage to be posted throughout our district. Authorized John to select vendor and contract spraying not to exceed $15,000 and Gary authorized to contract with sign vendor and design and purchase custom roadside signs and hardware not to exceed 5,000.