Minutes for March 2024
The meeting was called to order at 6 p.m.
Roll Call
Present John Howsden, Curt Simmons, Mark Anderson Volunteer note-taker Gretchen Olsen Absent Marty DeMartiniApproval of Minutes
Mark Anderson made a motion to approve the minutes of 2/8/24. Curt seconded. Approved unanimously.Officer’s Reports were deferred until items involving Steve Palmer were completed.
Steve Palmer joined the meeting via Zoom.Agenda item 8
Approve a Professional Services Agreement with Steven Palmer Consulting, Inc. For General Manager Consulting Services in the Amount not to exceed $12,000. The contract term is written for March 2024 through June 2025. Mark made a motion to approve the contract for General Manager consulting services, not to exceed $12,000. Curt seconded the motion. Approved unanimously.Agenda item 3
Details of the next two road repairs. Curt asked Steve how bids are solicited. Steve said they are sent out statewide through Bid.net website.Agenda item 4
Chief Road emergency repair. Mark explained that the project was bid for 3 repair locations. The contractor was able to complete these locations for $18,000 so 5 more locations were added for a total of $24,965. Work was completed on 7 of the locations by 3/14 with the last spot expected to be completed within 2 days.Agenda item 5
Easement application for new construction. Mark reported that the application information is completely updated on the Rocky Road website. Everyone has been cooperating with the process.Agenda item 6
Budget. This item was skipped so Marty could participate next time and to preserve time for discussion with Steve Palmer for item 9.Agenda item 9
Approve 2024 Micro-Surfacing Project. Mark introduced this item by explaining that he has been talking with Steve about adding more roads to the proposed project for 2024 that is listed in the AMS plan. Mark noted that the additional roads service 237 homes and can be considered high volume roads.
The cost to add in these roads needs to be quantified. Curt said that there is $500,000 to $600,000 available now. Approximately $100,000 is expected to be available annually for top coating.
Mark met with a representative from a paving company that specializes in slurry sealing and is interested in doing as much slurry sealing as possible as soon as possible to head off more water damage on the road system. Steve recommends that the District follow the recommendations in the AMS plan which is phased over 5 years.
After considerable discussion it was decided that Steve and Mark would work together to quantify the costs to add additional roads and get back to the Board quickly so that Steve can prepare bid specifications.
Steve left the meeting at this point.The meeting resumed with Curt giving the Treasurer’s Report:
- Central Striping invoice paid
- Insurance Estimate from SDRMA - $3234 (for budget development)
- Bank statement
- February balance checking - $11,318.07, Money market $797,398.75
- Completed the State Controller report for 2023
- Working with Larry Bain on Special District Transaction Report in preparation for audit.
- Working on Larry Bain contract
- Presented a resolution authorizing agreement with Umpqua Bank Commercial Card Program.