Sheldon briefly discussed Rocky Road by-laws and authority over signs and roadways.
Government Code Section 61060:
Rocky Road CSD has authority to give variances
Rocky Road CSD has authority over encroachments on Rocky Road areas, including signs and post-excavation
Rocky Road CSD has the right to require a permit for installing signs or variances
Open Forum
No comments from members
Member correspondence
A message submitted on the website from a member requesting striping on Beaver Road due to people driving on the wrong side of the road. They also asked about possibly setting a lower speed-limit of 25mph
Ken commented that there should only be solid yellow stripes rather than having passing stripes in some areas. He also suggested that there should be a single speed limit set for all of Rocky Road Area.
Todd commented that DMV rules state that neighborhood speed limits are 25mph unless otherwise stated.
Sheldon entertains a motion to carry this topic over to the next meeting.
Ken made the motion
Adam seconded
All vote in favor 5/0
Board Minutes
Sheldon requested that when a director is absent it is noted in the minutes.
Sheldon entertained a motion that the previous Board Meeting Minutes are approved
Ken motioned to approve the previous minutes
Todd seconds the motion
All vote in favor 5/0
Directors Comments
Todd stated that he has been too busy to participate in the Rocky Road Board and suggested that we find a replacement; however, he is willing to set on the board until we find someone.
Ken stated that he received a letter from the County about having an open spot on the board: the letter included a form that we (the board) fill out and mail in when we find a replacement member.
Adam commented that he no longer needs to run a cable to the Rocky Road computer, as a wifi router/booster will suffice. He has implemented that router and it is working. The Rocky Road Computer is now available remotely.
Adam Suggests to the board that a laptop be purchased to install QuickBooks on, as well as for giving presentations at meetings.
Sheldon said he would put the suggestion on the agenda for the next meeting. Meanwhile Adam will research a few laptops for sale to find prices.
Sheldon stated that four Board Members: Adam Robertson, Ken Cox, Michael Taylor and Sheldon Toso, have been automatically approved by the County to serve on the Rocky Road Board since there were no challenges filed for an election.
Sheldon stated that the list of lots within the Rocky Road District numbers 587, according to the County Tax Records.
Sheldon entertains a motion that the Board Positions be re-allocated as follows:
Sheldon will continue as President
Mike will act as Vice-President
Ken will act as Treasurer
Adam will act as Secretary
Todd will stay as Member at Large until a replacement is found
Todd made a motion that the seats are re-allocated as mentioned
Adam seconded the motion
All vote in favor 5/0
Social Media
Sheldon prefers that Rocky Road Board does not participate in Social Media
Ken agreed, and suggested the website be the main source of information
Mike also agreed, and suggested we are doing enough with the website and possible letters to the members.
Adam suggested that the Board keeps communications as simple as possible, with a focus on consistancy rather than increasing venues for outreach
Budget
Sheldon summarized the budget for 2023:
Road Fund is down $17,500 from road maintenance and upcoming projects
A member suggested that we possibly increase yearly fees for members
Ken commented that we should first assess future projects and come up with a viable plan first
Sheldon said we will resume a long-term study and develop a plan for future projects and maintenance
Old Business
Signs within the Rocky Road District that have been placed by Copper Cove HOA
Sheldon: Hoya has a sign pointing out a trail, but it is not a safe place to go onto the trail
Sheldon entertained a motion to remove two signs on Hoya and Hoka until there is safe access to the trail
Todd made a motion to remove the signs
Ken seconded the motion
All vote in favor 5/0
A member commented that there are two posts that were put up on Buffalo for signs, but no signs were ever placed
Ken suggested the Board do a sign-audit to determine which signs/posts should be removed
Sheldon would like to carry over this topic until next meeting
By Laws
The Rocky Road CSD Handbook contains the bylaws. The board all agree we should add the handbook to the website.
Credit Card
Ken consulted Umpqua Bank about a possible credit card for Rocky Road to use for small expenses and payments. Ken also explored opening a savings account to hold the bulk of the Rocky Road funds. This will allow for moving money to the existing checking account when needed. Doing so will be a safeguard against the checking account being hacked or exploited.
Sheldon made a motion to open a savings account for Rocky Road, and transfer $470,000.00 from the operating checking account to the new savings account.
Todd seconded the motion
All vote in favor 5/0
Sheldon made a motion to open a credit card and savings account for Rocky Road, and the Credit Card to not exceed a credit-limit of $5000.
Todd seconded the motion
All vote in favor 5/0
CCWD Water Leaks in Road on Saw Mill
Sheldon said he will drive over and look at it and report back at the next meeting
Project Plans
Sheldon has made a call to Shawn Sinclare to look at road digouts and possible striping/sealing
Sheldon is also working on setting up an Engineering plan/study to develop a priority list of projects that need to be done
Mike will be driving around documenting areas that need tree-trimming
Mike will also talk with a representative from Foothills Pest Control to come in and talk with the board about weed-abatement
Letter to Membership
Adam will develop mailing labels based on the spread-sheet of addresses that Ken purchased from the County. Once the labels are available the Board can develop a letter to send to members
QuickBooks and Website
QuickBooks still needs to be installed on the Rocky Road computer, along with the old QuickBooks data imported in to the new setup.
Adam will complete this task now that the computer has a better network connection
Accounting
Sheldon asked Ken for an estimate of what an annual accounting report will cost and a CPA.
Ken suggested $2000 for the annual report and $2000 for a CPA
Sheldon will add accounting and CPA to the next meetings agenda
Choctaw lot with Blocked Culvert
Sheldon has the address and will create a letter to send to the member with the blocked culvert. We will review the letter at the next meeting
Closing Comments
A member with previous board experience suggested that County Council is available if the Board ever needs legal advice